Privacy Policy
Last updated: 10/11/2025
Rachael-May Photography respects your privacy and is committed to protecting your personal data. This policy explains how I collect, use, and safeguard your information when you visit my website or get in touch about my photography services.
1. Information I Collect
I may collect and process the following personal information:
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Information you provide directly:
When you fill out a contact form, send an enquiry, or book a session, you might share your name, email address, phone number, event details, and other relevant information.
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Photos and images:
If you book a session with me, I’ll collect and store the images I capture as part of my service.
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Technical data:
My website may automatically collect basic information such as your IP address, browser type, and browsing activity through cookies or analytics tools.
2. How I Use Your Information
Your information may be used to:
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Respond to your enquiries and provide quotes or booking information
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Deliver and manage photography services
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Process payments and contracts
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Communicate about your booking
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Improve my website and client experience
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Share images (with your permission) for portfolio, social media, or marketing purposes
I will never sell or share your personal data with third parties for marketing purposes.
3. Legal Basis for Processing
I process personal data under the following lawful bases:
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Contract: To provide the photography services you’ve requested
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Consent: When you agree to receive communications or allow images to be shared publicly
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Legitimate interest: To operate and grow my business responsibly
4. Data Storage and Security
I take appropriate technical and organisational measures to protect your personal data.
Your information is stored securely on password-protected devices and reputable online platforms (e.g., email, cloud storage, gallery delivery systems).
5. How Long I Keep Your Data
I retain personal data only as long as necessary to:
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Fulfil the purpose it was collected for
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Meet legal, accounting, or reporting requirements
Photos and client contracts may be stored securely for up to 7 years after your session or as required by UK tax law.
6. Sharing Your Data
Your data may be shared with trusted third-party services that help me run my business (such as online galleries, invoicing systems, or website hosts).
These providers only process your data on my instructions and are required to keep it secure.
7. Your Rights
Under UK data protection law, you have the right to:
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Access the personal data I hold about you
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Request correction or deletion of your data
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Withdraw consent (where applicable)
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Lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data has been mishandled
You can contact me any time at:
📧 rmphotography@895creativestudio.co.uk
8. Cookies
My website may use cookies to improve your browsing experience. You can adjust your browser settings to refuse or delete cookies if you prefer.
9. Updates to This Policy
I may update this policy occasionally to reflect changes in regulations or my business practices. The most recent version will always be posted on my website.
Rachael-May Photography
📍 Based in Swansea, UK